Clawback £100s in reimbursements from up to five years of expenses.

Clawback £100s in reimbursements from up to five years of expenses.

Posted by Helen Wood on behalf of Pressure Pump Solutions Ltd - Authorised Dealers for Hyundia Power Products & Portwest Workwear in the UK on 6th Jan 2022

Clawback £100s in reimbursements from up to five years of expenses

Table of Contents:

How do I claim tax relief on my workwear work clothes?
Can I claim tax relief on cleaning my uniform?
What is a uniform?
Working from home - How do I claim tax relief working from home?
Can I claim tax relief on repairing or replacing equipment if I am employed by someone?
Can I claim tax relief on my work clothing, uniform, and tools?
Can I claim tax relief if I use my car, van, motorcycle, or bicycle for work?
Can I Claim Tax Relief on Professional fees and subscriptions?
Travel and overnight expenses - Can I claim travel and overnight expenses?


What is tax relief?

Tax relief reduces the amount of tax you have to pay.

The amount of tax relief you get will not be the same as the amount of expenses you have claimed for. You will get tax relief based on the rate at which you pay tax.

How do I claim tax relief on my workwear work clothes?

According to Gov.com to claim tax relief, you must have paid tax in the year. You’ll get tax relief based on what you’ve spent and the rate at which you pay tax.

FOR EXAMPLE:

If you spent £60 and pay tax at a rate of 20% in that year, the tax relief you can claim if £12

You may be able to claim tax relief if:

• You use your own money for things that you must buy for your job
• You only use these things for your work

You cannot claim tax relief if your employer either gives you:

• All the money back
• An alternative, for examp0le your employer gives you a laptop, but you wan
t a different type of model

Can I claim tax relief on cleaning my workwear / uniform?


You can claim tax relief on work expenses for the cost of:

• Cleaning your workwear or uniform

• Repairing or replacing small tools (for example scissors if you’re a hairdresser, trowels if you’re a plasterer and spanners if you’re a mechanic)



What is a uniform?
A uniform is a set of specialised clothing that’s recognisable as identifying someone as having a particular occupation, for example nurse or police uniforms.

A uniform is not clothing of a similar design or colour that you must wear for work (for example, a bank who wants to promote its corporate image by requiring all counter staff to wear a shirt or blouse in their corporate colours).

You can claim tax relief if you wash the uniform given to you by your employer, unless your employer provides a laundering service, and you choose not to use it and wash your uniform yourself.

Only nurses and midwives can claim for replacing shoes, socks and underwear.

You cannot claim tax relief for everyday clothing, even if you wear it for work.

Clawback £100s in reimbursements from up to five years of expenses.

(As mentioned on money saving expert>> )  FREE uniform tax refund - Am I eligible for a tax rebate?

Check if you can make a claim using the online service, or the ‘List of industries and occupations’ table on the gov.com site.

For some claims, you must keep records of what you’ve spent. You must claim within 4 years of the end of the tax year that you spent the money.

If your claim is for the current tax year, HM Revenue and Customs (HMRC) will usually make any adjustments needed through your tax code.

If your claim is for previous tax years, HMRC will either make adjustments through your tax code or give you a tax refund.

CHECK IF YOU CAN CLAIM

WORKING FROM HOME - How do I claim tax relief working from home?

You may be able to claim tax relief for additional household costs if you have to work at home on a regular basis, either for all or part of the week. This includes if you have to work from home because of coronavirus (COVID-19).

You cannot claim tax relief if you choose to work from home.

Tax relief, what can I claim?

1. Can I claim tax relief for gas and electricity?
2. Can I claim tax relief for metered water?
3. Can I claim tax relief for business phone calls from home?
4. How do I claim tax relief for dial-up internet access from home?

You may be able to claim tax relief for:

• Gas and electricity
• Metered water
• Business phone calls, including dial-up internet access

You cannot claim for the whole bill, just the part that relates to your work.

How much tax relief can I claim?

You can either claim tax relief on:

£6 a week from 6 April 2020 (for previous tax years the rate is £4 a week) you will not need to keep evidence of your extra costs

The exact amount of extra costs you’ve incurred above the weekly amount you’ll need evidence such as receipts, bills or contracts.


You will get tax relief based on the rate at which you pay tax.

For example:

• if you pay the 20% basic rate of tax and claim tax relief on £6 a week you would get £1.20 per week in tax relief (20% of £6).

Can I claim tax relief on the original cost of buying small tools or clothing for work?


You cannot claim relief on the initial cost of buying small tools or clothing for work.

Personal Protective Equipment (PPE)

You cannot claim tax relief for PPE. If your job requires you to use PPE your employer should either:

• give you PPE free of charge
• ask you to buy it and reimburse you the costs

How much you can claim?


You can either claim:

• the actual amount you’ve spent - you’ll need to keep receipts
• an agreed fixed amount (a ‘flat rate expense’ or ‘flat rate deduction’)

Check if you can claim flat rate expenses for uniforms, work clothing and tools.

Find out what work-related expenses you can claim tax relief on for clothing and tools if you are an employee.

Can I claim tax relief on repairing or replacing equipment if I am employed by someone?

You can claim tax relief on flat rate expenses if you are employed by someone and you:

• Clean your work uniform
• Spend your own money on repairing or replacing equipment you need to do your job

If you employer pays all of your expenses, you cannot claim any tax relief.


Check if your job has an agreed flat rate expense

Vehicles you use for work

Can I claim tax relief if I use my car, van, motorcycle or bicycle for work?

You may be able to claim tax relief if you use cars, vans, motorcycles or bicycles for work.

This does not include travelling to and from your work, unless it’s a temporary place of work.

How much you can claim depends on whether you’re using:

• a vehicle that you’ve bought or leased with your own money
• a vehicle owned or leased by your employer (a company vehicle)

Using your own vehicle for work

Can I claim tax relief on my own vehicle?

If you use your own vehicle or vehicles for work, you may be able to claim tax relief on the approved mileage rate. This covers the cost of owning and running your vehicle. You cannot claim separately for things like:

• fuel
• electricity
• road tax
• MOTs
• repairs

To work out how much you can claim for each tax year you’ll need to:

• keep records of the dates and mileage or your work journeys
• add up the mileage for each vehicle type you’ve used for work
• take away any amount your employer pays you towards your costs, (sometimes called a ‘mileage allowance’)

Approved mileage rates:


First 10,000 business miles in the tax year -         Each business mile over 10,000 in the tax year

Cars and vans:         45p                                                                    25p
Motorcycles:             24p                                                                    24p
Bicycles:                   20p                                                                    20p

Using a company car for business

You can claim tax relief on the money you’ve spent on fuel and electricity, for business trips in your company car. Keep records to show the actual cost of the fuel.

If your employer reimburses some of the money, you can claim relief on the difference.

Can I Claim Tax Relief on Professional fees and subscriptions?

You can claim tax relief on:

Professional membership fees, if you must pay the fees to be able to do your job

Annual subscriptions you pay to approved professional bodies or learned societies if being a member of that body or society is relevant to your job.

You cannot claim tax relief on life membership subscriptions, or for professional membership fees or annual subscriptions you:

• have not paid yourself (for example if your employer has paid for them)
• have paid to professional organisations that are not approved by HMRC

Your organisation can tell you how much tax you’re allowed to claim back
Travel and overnight expenses - Can I claim travel and overnight expenses?

If you have to travel for your work, you may be able to claim tax relief on the cost or money you’ve spent on food or overnight expenses.
You cannot claim for travelling to and from work, unless you’re travelling to a temporary place of work.
You can claim tax relief for money you’ve spent on things like:
• public transport costs
• hotel accommodation if you have to stay overnight
• food and drink
• congestion charges and tolls
• parking fees
• business phone calls and printing costs

Can I claim tax relief on business mileage?

You may also be able to claim tax relief on business mileage.


Buying other equipment

In most cases you can claim tax relief on the full cost of substantial equipment, for example a computer, you have to buy to do your work. This is because it qualifies for a type of capital allowance called annual investment allowance. Link

You cannot claim capital allowances for cars, motorcycles or bicycles you use for work, but you may be able to claim for business mileage and fuel costs. Link

You claim in a different way for small items that will last less than 2 years, such as uniforms and tools. Link


You can only claim tax relief for equipment expenses if:

• you need it to do your job
• you use the equipment for work and there’s no significant private use - this includes using the equipment according to your organisation’s policy

If your employer gives you money for the item

Can I claim tax relief if my employer gives me the money for the item?

If your employer gives you money for the item, then reduce the amount you claim tax relief on by the amount of money your employer gives you.

List of industries and occupations
This table lists the industries, occupations and how much tax relief you can claim.

If your industry and occupation are not shown, you can claim a deduction of £60, if your industry and occupation are shown check how much you can claim.     

Industry
Occupation
Deduction £'s
AgricultureAll Workers
£100
Airlines
A) Pilots, Co-Pilots, Helicopter Pilots
and Uniformed Flight Deck Crew

B) Cabin Crew - Stewards and Stewardesses 

£1,022



£720
Aluminium

A) Continual casting operators, process operators, de-dimplers, driers, drill punchers, dross unloaders, firemen (engaged to light and maintain furnaces), furnace operators and their helpers, leaders, mould-men, pourers, remelt department labourers and roll flatteners.

B)  Cable hands, Case Makers, Labourers, Mates, Truck Drivers, Measurers and Storekeepers.

C) Apprentices 


D) All other workers

£140








£80


£60


£120
Armed Forces
All ranks in the Army - Royal Air Force - Royal Marines

Royal Navy
£100

£80
Banks & Building Societies
Uniformed doormen and messengers
£60
Brass & Copper
Braziers, Coppersmiths, Finishers, Fitters, Moulders, Turners, and all other Workers
£120
Building
A) Joiners and Carpenters
B) Cement Works, Roofing Felt and Asphalt Labourers
C) Labourers and Navvies
D) All other Workers
£140
£80
£60
£120
Building Materials
A) Stonemasons
B) Tilemakers and Labourers
C) All other Workers
£120
£60
£80
Clothing

A) Lacemakers, Hosiery Bleachers, Dyers, Scourers and Knitters, Knitwear Bleachers and Dyers

B) All other Workers

£60



£60

Constructional engineering (includes buildings, shipyards, bridges and roads)

A) Blacksmiths and their Strikers, Burners, Caulkers, Chippers, Drillers, Erectors, Fitters, Holders up, Markers off, Platers, Riggers, Riveters, Rivet heaters, Scaffolders, Sheeters, Template Workers, Turners and Welders

B) Banksmen, Labourers, Shop-Helpers, Stewards and Straighteners 

C) Apprentices and Storekeepers 

D) All other Workers

£140






£80

£60

£100

Electrical and electricity supply

A) Workers incurring Laundry costs only

B) All other workers

£60


£120

Trades ancillary to engineering

A) Pattern Makers
B) Labourers, Supervisory and Unskilled Workers
C) Apprentices and Storekeepers
D) Motor Mechanics in Garage Repair Shop
E) All other Workers
£140
£80
£60
£120
£120
Fire Service
Uniformed Fire Fighters and Fire Officers
£80
Food
All Workers
£60
Forestry
All Workers
£100
Glass
All Workers
£80

Healthcare staff in the National Health Service, private hospitals and nursing homes

A) Ambulance Staff on Active Service

B) Nurses, Midwives, Chiropodists, Dental Nurses, Occupational, Speech, Physiotherapists and other Therapies, Healthcare Assistants, Phlebotomists, and Radiographer Shoes and Stockings or Tights allowance (where everyone is required to wear the same colour or style)

C) Plaster room Orderlies, Hospital Porters, Ward Clerks, Sterile Supply Workers, Hospital Domestics and Hospital catering Staff

D) Laboratory Staff, Pharmacists and Pharmacy Assistants 

E) Uniformed Ancillary Staff, Maintenance Workers, Grounds Staff, Drivers, Parking Attendants and Security Guards, Receptionists and other Uniformed Staff


£185

12 Shoes, 6 pairs of tights or stockings



£125


£80

£80
Heating
A) Pipe Fitters and Plumbers

B) Coverers, Laggers, Domestic Glaziers, Heating Engineers and all their mates

C) All Gas Workers and all other Workers
£120

£120


£100
Iron Mining
A) Fillers, Miners and Underground Workers

B) All other Workers
£120

£100

Iron and Steel A) Day Labourers, General Labourers, Stockmen, Timekeepers, Warehouse Staff and Weighmen

B) Apprentice

C) All other Workers
£80


£60

£140
Leather
A) Curriers (wet workers) fellmongering workers and tanning
operatives (wet)

B) All other Workers
£80


£60
Police Force
A) Ranks of Police Officers up to and including Chief Inspector

B) Community Support Officers including Metropolitian Police

C) Other Police Employees (but not special constables)
£140

£140

£60
Precious Metals
All Workers
£100
Printing
A) Letterpress section, electrical engineers, (rotary presses) electrotypers, ink and roller makers, machine minders (rotary), maintenance engineers (rotary presses) stereotypers.

B) Bench Hands (periodical and bookbinding section), compositors (letterpress section), readers (letterpress section), telecommunications and electronic section wire room operators, warehousemen (paper box making section)

C) All other Workers



£140



£60




£100
Prisons
Uniformed Prison Officers
£80
Public Service Docks and
A) Dockers, Dredger Drivers, and Hopper Steerers inland Waterways

B) All other Workers
£80


£60
Public Service - Public Transport
A) Garage Hands including Cleaners

B) Conductors and Drivers
£80

£60
Quarrying
All Workers
£100
Railways
See the Appropriate Category for Craftsmen (for example engineers, vehicles) all other workers
£100
Seamen
A) Passenger Liners

B) Cargo Vessels, Tankers, Coasters and Ferries
£165

£140
Shipyards
A) Blacksmiths and their Strikers, Boilermakers, Burners, Carpenters, Caulkers, Drillers, Furnacemen, (platers) holders up, Fitters, Platers, Plumbers, Riveters, Sheet Iron Workers, Shipwrights, Tubers and Welders

B)Labourers

C) Apprentices and Storekeepers

D) All other Workers
£140




£80

£60

£100
Textiles and Textile Printing
A) Carders, Carding, Engineers, Overlookers and Technicians in Spinning Mills
B) All other Workers
£120

£80
Vehicles
A) Builders, Railway Vehicle Repairers and Railway Wagon Lifters

B) Railway Vehicle Painters, Letterers, and builders and repairers assistants

C) All other Workers
£140

£80


£60
Wood and Furniture
A) Carpenters, Cabinetmakers, Joiners, and Wood Carvers and Woodcutting Machinists

B) Artificial Limb Makers (other than in wood), Organ Builders and Packaging Case Makers

C) Coopers not Providing their own tools, Labourers, Polishers and Upholssters

D) All other Workers
£140


£120


£60


£100


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